Privacy Policy

Czech and Slovak Association of WA, Incorporated
Effective Date: 01.01.2025

  1. Introduction

The Czech and Slovak Association of WA, Incorporated (“the Association”, “we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your information in accordance with the Australian Privacy Act 1988 and the Australian Privacy Principles (APPs). For members residing in the European Union, we also comply with the General Data Protection Regulation (GDPR).

  1. Contact Information

For any privacy-related inquiries, please contact us:

  • Email: csa@czechslovakwa.org
  • Postal Address: PO Box 1214, Innaloo WA 6819 (preferred)
  • Street Address: 6/26 Andrew Street, Scarborough WA 6019
  • Website: www.czechslovakwa.org
  1. Information We Collect

We may collect the following types of personal information:

  • Membership details (name, address, email, phone number)
  • Event registration information (attendance, dietary preferences, payment details)
  • Financial information (membership fees, donations, payment processing data)
  • Online data (website analytics, cookies, mailing list subscriptions, social media interactions)
  1. Purpose of Collection

We collect personal information for the following purposes:

  • Managing membership records
  • Organizing and administering events
  • Communicating with members (newsletters, updates, announcements)
  • Processing payments and donations
  • Complying with legal and regulatory obligations
  1. Data Sharing

We do not sell or disclose personal information to third parties except:

  • Payment processors (for membership fees, donations, or event registrations)
  • Government authorities where required by law
  1. Data Storage and Security
  • All records are stored digitally in password-protected systems with two-factor verification (2FV).
  • We take reasonable steps to protect personal information from misuse, interference, loss, unauthorized access, modification, or disclosure.
  1. Data Retention and Deletion
  • We retain personal information only as long as necessary for the purposes outlined above.
  • Members may request deletion of their personal information at any time by contacting us.
  • At present, we do not have a formal retention schedule, but data is deleted upon request.
  1. Member Rights

Under the Australian Privacy Principles and the GDPR, members have the right to:

  • Access their personal information
  • Request correction of inaccurate or outdated information
  • Request deletion of their personal information
  • Opt out of communications (via the unsubscribe button in emails)

European members also have the right to:

  • Restrict processing of their data
  • Data portability (receive a copy of their data in a structured format)
  • Object to certain processing activities
  1. Website and Cookies

Our website may use cookies and analytics tools to improve user experience and track engagement. You may disable cookies in your browser settings, but this may affect website functionality.

  1. Acceptance of This Policy

By using our website, you acknowledge that you have read and understand this Privacy Policy and agree to be bound by it.

  1. International Data Transfers

If we use cloud services or third-party providers located outside Australia, we will take reasonable steps to ensure that your personal information is handled in accordance with this Privacy Policy and applicable laws.

  1. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

  1. Complaints and Concerns

If you believe we have breached your privacy rights:

  • Contact us directly at csa@czechslovakwa.org

Privacy in Simple Terms

Czech and Slovak Association of WA, Incorporated

What We Collect

  • Your name, contact details, and membership information
  • Event registrations (like dietary preferences and payments)
  • Payment details for fees or donations
  • Online info (cookies, mailing list sign‑ups, website analytics)

Why We Collect It

  • To manage your membership
  • To run events smoothly
  • To keep you updated with news and activities
  • To process payments and donations
  • To meet legal requirements

Who We Share With

  • Only with payment providers when you pay fees or donate
  • Government agencies if required by law
  • We never sell your information

How We Keep It Safe

  • Stored digitally with passwords and two‑factor verification
  • Access limited to authorized committee members
  • We take steps to prevent misuse or unauthorized access

Your Choices and Rights

  • You can update your details by contacting us
  • You can unsubscribe from emails anytime
  • You can ask us to delete your information
  • If you live in the EU, you also have extra rights under GDPR (like data portability and restricting processing)

How Long We Keep It

  • We keep your information only as long as needed
  • If you ask us to delete it, we will

Questions or Concerns

  • Email us at csa@czechslovakwa.org
  • Write to us at PO Box 1214, Innaloo WA 6819
  • If you’re not happy with our response, you can contact the Office of the Australian Information Commissioner (OAIC) or, if in Europe, your local data authority

 

 

Privacy Notice We collect your personal information to manage membership, events, and communications. Your data is stored securely and only shared with payment providers when necessary. You can update or request deletion of your information anytime by contacting csa@czechslovakwa.org. For details, see our full Privacy Policy at www.czechslovakwa.org.